Back Office Assistant
Full time @Career Wings posted 3 weeks ago in Telecommunications Shortlist Email JobJob Detail
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Job ID 1453
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Career Level Executive
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Experience Fresh
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Gender Female
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Industry Management
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Qualifications Degree Bachelor
Job Description
The Back Office Executive is responsible for managing a range of administrative and support functions that are critical to the smooth operation of the organization. This role requires attention to detail, strong organizational skills, and the ability to handle multiple tasks efficiently. The ideal candidate will work behind the scenes to ensure that all backend processes are running smoothly and that internal operations are well-coordinated.
Key Responsibilities:
- Data Management:
- Enter and update accurate data in the company’s systems and databases.
- Maintain and manage data integrity and security.
- Generate reports and perform data analysis as required.
- Documentation and Record-Keeping:
- Prepare and process documentation, including contracts, invoices, and other official records.
- Maintain organized filing systems, both physical and electronic.
- Ensure compliance with company policies and legal regulations in record-keeping.
- Administrative Support:
- Assist with scheduling meetings, coordinating appointments, and managing calendars.
- Provide support for the preparation of presentations and other business documents.
- Handle internal communications and coordinate with other departments as needed.
- Inventory and Resource Management:
- Monitor and manage office supplies and inventory.
- Coordinate with vendors and suppliers for office needs.
- Assist in managing company assets and resources.
- Customer and Client Support:
- Handle customer inquiries and resolve issues via phone, email, or other communication channels.
- Process orders, applications, or requests received from clients.
- Support the front office in managing client relationships and service delivery.
- Financial Support:
- Assist with basic bookkeeping tasks, including processing invoices and payments.
- Support the finance department in managing budgets and financial records.
Qualifications and Skills:
- Education:
- High school diploma or equivalent; a degree in Business Administration or a related field is preferred.
- Experience:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Experience with data management and record-keeping.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- High attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Knowledge of office management procedures and basic accounting principles.
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