Executive Assistant
Full time @Career Wings posted 3 weeks ago in Manufacturing Shortlist Email JobJob Detail
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Job ID 2557
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Career Level Executive
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Experience Fresh
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Gender Female
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Industry Management
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Qualifications Degree Bachelor
Job Description
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our company. The Executive Assistant will manage day-to-day administrative duties, coordinate schedules, and act as a liaison between the executive and internal/external stakeholders. This role requires strong multitasking skills, attention to detail, and the ability to anticipate the needs of the executive.
Key Responsibilities:
- Administrative Support:Â Manage daily administrative tasks including calendar management, travel arrangements, and meeting coordination for the executive.
- Scheduling: Organize and maintain the executive’s calendar by scheduling appointments, meetings, and events, ensuring all commitments are met efficiently.
- Communication:Â Act as the primary point of contact between the executive and internal/external parties, handling communications, emails, and phone calls.
- Travel Coordination:Â Arrange domestic and international travel plans, including flights, accommodations, and itineraries.
- Meeting Preparation:Â Prepare agendas, materials, and presentations for meetings, ensuring the executive is well-prepared.
- Confidentiality:Â Handle sensitive information and documents with the utmost confidentiality and discretion.
- Expense Management: Track and manage the executive’s expenses, including processing reimbursements and credit card reconciliations.
- Project Coordination:Â Assist in managing special projects and initiatives led by the executive, tracking progress and ensuring deadlines are met.
- Document Management:Â Maintain organized files and documents, both digital and physical, ensuring easy access and retrieval when necessary.
- Office Support:Â Provide support for other executives or teams as needed, and assist with general office tasks.
Qualifications:
- Education: Bachelor’s degree or equivalent experience in business administration or a related field.
- Skills:
- Excellent time-management and organizational skills.
- Strong written and verbal communication abilities.
- Proficiency with office software (Microsoft Office Suite, Google Workspace).
- Ability to manage multiple tasks and prioritize effectively.
- High level of discretion and professionalism.
- Strong attention to detail and proactive problem-solving skills.
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